By-laws

Article 7. League Officers and Functions

(a) The officers of the League are:

(i) The Convener shall, when present, preside at all meetings. The Convener shall also be charged with the general management and supervision of the affairs and operations of the League.

(ii) The treasurer, or person performing the usual duties of a treasurer, shall keep full and accurate accounts of all receipts and disbursements of the League in proper books of account and shall deposit all monies or other valuable effects in the name and to the credit of the League in such bank or banks as may from time to time be designated by the Board. He/she shall disburse the funds of the League under the direction of the Convener, taking proper vouchers thereof and shall render to the Convener at 2 month intervals or whenever required of him/her, an account of all their transactions as treasurer, and of the financial position of the League. He/she shall also perform such other duties as may from time to time be determined by the Board.

(iii) The division coordinators are responsible for maintaining the statistics for their division in a binder. The binder is to be brought to the gym each week. Other duties are disseminating schedules, newsletters and other such paperwork when required, reporting any missing equipment or school issues to the Convener as they arise and forwarding the statistics to the Web Site Administrator on a weekly basis.

(iv) The Web Site Administrator will be responsible for maintaining the League's presence on the Internet. They will receive the divisional statistics on a weekly basis and will post them to the web site. The Web Site Administrator is free to re-design the web site with final approval from the executive committee.

Article 9. Team Rosters

(a) Rosters will be solicited for submittal to the respective coordinators no later than November 1st. All rosters must be in no later than said date.  No changes to the roster after January 1st.

(b) A waiting list will be established on a first come, first served basis. Priority will be given to:

(i) Special cases as determined by the Executive Committee; returning League players who wish to change

(ii) Teams; and then new players from outside the League.

(c) Team rosters will be made up of a minimum of seven (7) players, and a maximum of (10).

(d) In addition to the regular roster, teams will be able to add up to four (4) 'spares' to their rosters. These spares may be called upon to play during the regular season. 'Spares' will not be eligible for playoffs.

(e) Barring extenuating circumstances, teams are not allowed to add players to their roster after January 1.

(f) Players are not transferable from team to team.

(g) Every player must play a minimum of eight (8)  full nights to be eligible to participate in any play-off matches. Any complaints from opposing teams during playoffs should be submitted via a protest form. These protests will be considered and the appropriate action taken.

Article 10. LEAGUE FORMAT

(a) The League shall be comprised of 3 divisions broken down as follows:

Wednesday C - 12 teams

Wednesday D -12 teams

Wednesday E -12 teams

Article 11. SCHOOL RULES

To ensure that we do not lose our school permits, it is necessary that the school rules and the wishes of the custodians be followed. WE ARE GUESTS IN THE SCHOOLS SO PLEASE ACT ACCORDINGLY! If a problem arises, please contact the Division Co-ordinator immediately. If they are not present, please deal with the custodian politely and contact the League Convenor as soon as possible. Here are the guidelines for school usage as set down by the Waterloo County District School Board:

(a) For insurance reasons, many of the schools must keep their entry ways locked and thus the need for a door monitor

(b) DO NOT BLOCK OPEN THE DOOR

(c) Do not open gym doors to provide entrance

(d) Do not interrupt any program, which is in progress in the gym

(e) NO SMOKING ANYWHERE ON SCHOOL BOARD PROPERTY. THIS INCLUDES YOUR CAR IN THE PARKING LOT.

(f) No street shoes in the gym; only the proper footwear with non-marking soles

(g) Please adhere to the times indicated on the schedules with respect to entering and leaving the schools

Article 12. SCHEDULES

(a) Regular season: The League shall program it's regular League play for each division in a round-robin schedule.

(b) The League play shall start in late September of each year, and the regular season end mid April.

(c) Divisional Play-Offs: The play-offs shall consist of three (3) rounds in each Division, based on the final standings. Quarter and Semi-final matches, taking place during the first week of playoffs, shall be a "Best of 3" match and the finals, taking place the second week of playoffs, will be a "Best of 5" match. If there are unforeseen circumstances, a playoff match may be re-scheduled upon agreement of the division coordinator, the league Convener and the captains of the two teams involved.

Quarter Finals:

1st Place Vs 8th Place (Game A)

2nd Place Vs 7th Place (Game B)

3rd Place Vs 6th Place (Game C)

4th Place Vs 5th Place (Game D)

Semi-Finals:

Winner of Game A Vs Winner of Game D (Game E)

Winner of Game B Vs Winner of Game C (Game F)

Finals:

Winner of Game E Vs Winner of Game F (Game G)

(d) Prizes: Prize money will be awarded to the top 4 teams of each division as follows

First Place, season: $200

Second Place, season: $150

Third Place, season: $100

Forth Place, season: $50

Playoff Finals Winner: $200

Play-offs Runner-up: $150

Performance bonds will be returned at the end of the season.

Article 13. PROTESTS and DEMERIT SYSTEM

(a) A protest must be filed with the referee at the time the incident occurred for the protest to be considered valid. All affected parties including the team reps and referees must be made aware that a protest is pending. Protest forms will be provided in the equipment bags.

(b) The League Executive Committee must be notified of the protest by the protesting party in writing, within 24 hours of the incident. The completed protest form is to be faxed to the League Convener. Once submitted, all protests will be resolved before the next scheduled game of the division of the protesting team.

(c) Any player who is under review will not play in another League game (regular or playoff) until the League Executive has reviewed the case, and rendered any disciplinary actions that it deems appropriate.

(d) All decisions and resolutions passed by the League Executive with respect to protests and suspensions are final and binding.

(e) Performance Bond System: The League shall impose a $10.00 fine that will be deducted from a teams $50.00 annual performance bond for every forfeited night.  A $10.00 fine will also be deducted from a teams annual performance bond if a team fails to adequately complete the duties as the TEAM IN CHARGE or TEAM TAKING EQUIPMENT or TEAM EMAILING SCORES (see Article 15), or any other infraction so determined by the League Executive Committee.

Article 14. MISCELLANEOUS

(a) Divisional Realignments: The top teams from the D and E divisions at the end of the season will automatically be moved up to the next higher division the following year. The last place teams from the C and D divisions will automatically be moved down a division the following year.

Article 15. EQUIPMENT, TEAMS IN CHARGE, TEAM TAKING EQUIPMENT and TEAM EMAILING SCORES.

The league requires the help of everyone to ensure its' smooth operation. Often there will be a division coordinator present should any problems arise but generally the TEAM IN CHARGE is responsible for the running of regular league play.

(a) Each week it is noted on the schedule which team is in charge. The team in charge each week (as noted on the schedule) is responsible for the following items:

Have the equipment at the school at least 10 minutes before start time

Designate one person from the team to monitor the doorway.

Setup the poles and nets

Fill out the appropriate information in the score sheets including team names and team numbers, school name, date and gym number

Layout the scorecards, pens, whistles and score sheets for all gyms

Pass the equipment along to the team taking the equipment for the following week.

(b) Each week it is noted on the schedule which team is taking the equipment. The team taking the equipment each week (as noted on the schedule) is responsible for the following items:

Score sheets must be submitted to the division coordinator within 1 business day by email (phone, fax or mail depending upon the  connectivity of the individuals.)

Return the gym to the proper order at the end of the evening.

Double check that all Kitchener Co-Ed Volleyball equipment is returned to the equipment bags (Note: a list of all equipment is attached to the zipper. If any equipment is missing, please inform your division coordinator immediately)

Ensure all poles are returned to the equipment rooms

Take the equipment down after play has completed

(c) Each week it is noted on the schedule which team is emailing the scores for the gym they are in.

Score sheets must be submitted to the division coordinator within 1 business day by email (phone, fax or mail depending upon the  connectivity of the individuals.)

Article 16. STATISTICS

(a) Statistics are compiled and kept by the division coordinator.

(b) Percentages are calculated on the basis of number of wins/total number of games.